• Susmita Asad

Virtual Assistant for Travel Agent

Updated: Nov 9

“A person does not grow from the ground like a vine or a tree, one is not part of a plot of land. Mankind has legs so it can wander.”


Roman Payne, The Wanderess


travel-for-life

So, how far have you wandered? Travelers have a thirst for the unseen. They want to explore the world every now and then. One thing that holds them back is the plan and budget. Here come travel agents, who make traveling easy for the wanderers.


In this article, we will learn about travel agents and how virtual assistants for travel agents benefits their overall job.



What is a Travel Agent?


What is Travel Agent
What is Travel Agent

A travel agent simplifies the process of travel arrangement by providing tour packages, assisting tourists to destinations, and looking after tourists’ special needs throughout the trip. Travel agents have to work all around the year since different travel destinations have different seasonal demands. Travel agent often gets lost in the cross-functional tasks they have to cover.


Regular jobs of a travel agent include,


  • Researching travel destinations. Getting all the information from multiple destinations and finding where tourists prefer to go.

  • Booking flights, hotels, and restaurants on demand.

  • Preparing a budget to ensure that the tourists get the best travel experience within a cost-effective plan.

  • Handling client queries

  • Planning promotional activities like digital content, brochures, and campaigns

  • Maintaining bookkeeping records, accounts, and finances

  • Keeping healthy communications with clients

Travel agents often need a helping hand to support their additional tasks so that they can focus on spreading their services to more clients. A virtual assistant for travel agent



What is a Virtual Travel Assistant?



What is virtual travel assistant
What is virtual travel assistant

A virtual travel assistant usually refers to a person who makes structured travel arrangements for tourists on demand. Sometimes we also call them digital nomads. Most of the virtual travel assistants themselves love to travel. A job like this helps their passion. Besides, they help the clients to have safe and comfortable trips. There are two types of virtual travel agents.




Independent virtual Travel Assistant


Probably you have a vacation coming soon and you plan to travel to your dream destination. Unfortunately, you haven’t been to the destination before. You do not have time to make the arrangements as well due to a busy schedule. Independent virtual travel agents work directly with busy professionals to arrange their travel plans, manage their bookings, and plan the entire trip.


Virtual Assistant for Travel Agents

This type of virtual assistant work under the supervision of a travel agent. They do whatever task the travel agent assigns them. The tasks may vary depending on the agent’s requirements.



The Tasks of The Virtual Assistant for Travel Agent


Travel task of the virtual assistant for travel agent

Vacation Planning


An upcoming trip is always something to look forward to eagerly, but the planning process might feel exhausting sometimes. As a travel agent, during seasonal vacations, you have to plan for the entire vacation, different destinations, and different demographics. A virtual assistant is a must-have service for vacation planning. You will think better, plan better and provide a seamless travel experience to your clients with the help of travel virtual assistant services.


Manage Tourist Database


Those who love to travel, never stop. They will plan another trip right after one. It is important to keep your tourist’s information in the database to promote your other packages to them. Virtual assistants are good for database management. They can keep track of in-depth information about the tourist and submit them to you as result-driven details.


Travel Expenses Calculation


Every travel agency should closely monitor travel arrangement expenses. Remember, the cheaper travel packages you provide your customers, the more they are likely to purchase your offer. Missing out on even minor details may hamper the profitability of your tourism business. Hire a professional virtual assistant who can calculate travel expenses swiftly. A virtual assistant can also help you with other related financial matters like bookkeeping, accounting, etc.


Special Occasion Arrangements

special-travel-arrangement

Special occasion trips must have a few memorable components. Some tourists have special requirements like hot air ballooning, island hopping, candlelight dinner, etc. It is difficult for you to maintain and arrange all the requests from the clients. Also, not every time you will be able to come up with unique ideas that surprise your special guests. Thus, you should have a virtual travel assistant who can help you arrange these special occasion arrangements.


Marketing Activities


Successful travel agencies understand the importance of marketing investments. However, it does not mean that you have to cut a large budget to support your marketing activities. You can hire a virtual assistant who can solely take care of your marketing activities like digital content planning, social media management, paid ad campaigns, website management, content sharing, etc.


How to Hire a Virtual Travel Assistant from ASL BPO?





Frequently Ask Questions


Can a Virtual Assistant Help me Book a Flight ?

You don’t have to worry about any bookings when you have a virtual assistant. Your bookings will be done on time. You will also get alerts and notifications if any changes are made.

What is The Purpose of Using a Virtual Travel Assistant ?

How Much Does it Cost to Hire a Virtual Travel Agent ?

Can Virtual Assistants Handle Non-travel Tasks ?

How Long will It Take to Start Working with a Virtual Travel Assistant ?




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