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  • Writer's pictureZayed Ahmed

Tips to Outsource Call Center Operations

As a business owner, sometimes it gets hard to do things yourself, and you might need to call in some help from outside sources. It might be due to a lack of management or because your business is growing too large for you to handle independently. Call center oprations requires a lot of management due to the number of calls coming in every day. After a long day of answering many calls, everyone will likely get a bit tired.

Have you ever thought about outsourcing your work to a different company? It can help you to improve the operations of your business and also help you to complete projects faster. Outsourcing your business may also improve productivity in call center operations. If you're interested in learning more about call center outsourcing, the following information may interest you.

What Is Outsourcing?

Outsourcing is the hiring of a different party to provide the same goods or services provided by the business hiring them. They will operate under the company's name, and any goods or services will also fall under the business employing them. Most companies who use outsourcing fall into the decision when they want to cut business costs because usually outsourcing is cheaper than paying for your own labor.

Businesses have been outsourcing services to each other since 1989. Currently, it is one of the most valuable means for a company to find a qualified workforce who can complete their tasks. Not everyone is satisfied with outsourcing as it has caused a lot of job losses for people in domestic regions. People who support outsourcing praise it as a method of maintaining a free market economy that has almost zero government influence.

How TO Outsource To Other Companies?

There are seven steps to consider before outsourcing which outside businesses continuously need to consider. The following is a process of how outsourcing is performed:

  • Assessment of the business that is hiring the outsourced organization. This step is often difficult as it requires a thorough analysis of the company to decide on a plan and teams to complete tasks and provide training.

  • After assessing the company, the organization that wishes to outsource its services will send a proposal to the firms that most match their needs. One of three documents will be sent to the one hiring, request for information, request for proposal, and demand for quotes.

  • The third step is known as due diligence, which includes gathering information. Each business will assess the other and its services to determine how to maintain a relationship.

  • Once both parties are satisfied with each other's analysis, it's time for the next step, which is to draw up a contract. In this contract, the companies will negotiate their terms of services which also defines the relationship between the two organizations.

  • After the signing is completed, the transitioning process will now begin. Here, the hiring party will start transferring resources and responsibilities to the outsourcing services company.

  • The governance period is next, including maintaining and managing the business to create a stable working environment. It is the most extended period as it is done till the end of the contract.

  • When the contract is made and all services have been completed, it is time for things to return to how they used to be. The original owner will remove all the resources and responsibilities they had transferred.

Call Center Operations Outsourcing

Outsourcing a call center operations is done through the same process as outsourcing other firms. A call center or the business operating a call center will hire a different company that is centralized in providing customer services. The customer service organization will then train the business's employees to handle communications with customers so that they can transform the company into a quality monitoring call center.

What Are The Benefits Of Outsourcing Call Your Center Operations?

Outsourcing a company reduces a lot of effort on the hiring party, with the following advantages also being a deciding factor:

  • A call center that outsources its work will experience a significant reduction in call center costs, and it is one of the primary reasons for outsourcing. Countries with a lower cost of living have more to gain from outsourcing as they have to pay fewer labor costs.

  • Call center operations outsourcing will save you a lot of time and effort for yourself. Employees require training and monitoring, which can be very time-consuming, and you must also ensure they have communication skills. Outsourcing companies will handle these responsibilities saving you the time and energy to handle other tasks.

  • A company that has gone multinational will significantly benefit from outsourcing services. If you have a call center located in a foreign country, you can hire from the locals, which means you won't have to train your employees to speak the native language of that country.

  • Outsourcing companies are more of a part-time thing and less than a full-time commitment which is also a good thing for your business. Flexibility is improved by getting an assigned outsourced call center to match changing needs. Overtime is not necessary as employees charge on an hourly basis.

  • Hiring a local workforce to work a 24/7 work shift can be tiring on the workers while also being costly. Outsourcing call center operations save the trouble as you can assign workers from abroad during the daytime. Time Zone differences mean you won't have to work hard on giving shift changes.

What Are The Cons Of Outsourcing Your Call Center Operations?

Just like every good thing has a bad thing, outsourcing also has its disadvantages, so read the following to find out:

  • When outsourcing to a different location, you may experience a bit of a communication gap. If your call center is located in another country, you'll face trouble getting used to that country's first language.

  • Outsourced employees will not be as knowledgeable on the products and services of your business as domestic employees. Training will only get them so far, and they might not be able to handle some of the other technical calls.

  • Teamwork in a domestic company with local employees is much more typical than in an outsourced organization. It is because the employees are not as familiar with each other leading to a gap in communication between them.

  • Outsourced call centers may not show the same effort as domestic workers and may instead show a lack of communication skills when dealing with customers. It is because they are only there temporarily. So building customer relationships through customer satisfaction is not on their mind.

  • Countries experiencing a high unemployment rate may worsen the situation by outsourcing their work. It creates a lack of jobs for the local employees, and customers who value local labor more may stay away from your organization.

What Is The Cost Of Running A Call Center?

Outsourced call centers will only be paid for the period in which they are being productive. The productivity rate for outsourced call centers usually falls at 85% per hour, which isn't bad. It also costs less to pay the workers as all they have to deal with is inbound calls. An inbound call definition refers to call centers that receive calls from customers. Domestic workers may charge more for services like these, but with outsourced businesses, you can save 20-25% on workers' wages and sometimes even less.

Inbound And Outbound Calls

Outsourcing can be done on outgoing and ongoing calls through worker and customer communication. If your customer service channels have a wide range of communication skills and sources, it will be easier for you to handle and meet various customers.

An inbound call center usually deals with receiving calls from outside sources. Many of the services in this section fall under customer service and customer satisfaction as it deals with customers' queries about particular services. Most inbound call centers deal with providing technical support to their customers.

An outbound call center, on the other hand, is the opposite. Calls will be outgoing and usually targeted towards advertising products and services to increase the sales and profit margin of s business. It includes tasks such as telemarketing.


Outsourcing call center operations may be the best move for a business looking to reduce labor costs while improving work efficiency. It also gives workers a resting period for 24/7 services, and if you're lucky, then the workers you hired may already be trained for your business due to past experiences.

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