• Zayed Ahmed

Outsourcing Data Entry Services

Updated: Jun 15

​​For almost all businesses world wide, data entry is a menial, but very crucial part of their back end operations. Which ever industry this maybe in, whether in real estate businesses, insurance companies, healthcare centers or Product manufacturers and sellers, all businesses need some form of data entry to be done for various reasons. Data entry is itself a broad term, as it comprises of a wide array of tasks performed in different business operations. Tasks which typically fall under data entry are:

1) List Building Services 2) Document Conversion 3) Product and Catalog Entry

4) Database Creation 5) Image upload/download 6) Online Data Input / Entry

7) Data Scrapping 8) Bulk Bill/Order Processing 9) Copy & Paste Work

10) Document Management 11) Various Form Processing 12) Order Entry & Processing

13) Data Cleansing 14) Data Capture 15) Image Indexing

16) Data Extraction 17) Offline Data Entry 18) CRM Data Management

19) Catalog Management 20) E-Book Conversion 21) Real State Data Entry

22) Insurance Claim Data Entry 23) Legal Documents Data Entry 24) Handwritten Data Entry

25) Mailing List Compilation 26) Accounting Data Entry 27) Receipt/Invoice Indexing

As you can see, most of these tasks are of the menial, tedious and repetitive nature. Deciding to invest resources in-house for these tasks can be costly and a loss for the business

, because not only your in-house employee have to be paid higher than what you would otherwise pay to an outsourcing company but also because there may not be any inherent QC system in place in your business to check for errors of such tasks, making the result you get costlier and more error prone. That's why, it is for the greater​​ benefit of any business that these tedious tasks are outsourced to dat a entry service provider like us who specialize in providing these type of services, in order to reduce the business over head costs while receiving high quality end work. This is one of the many reasons why the demand to outsource ​​data entry services is increasing worldwide. ​​

How To Choose The Right Outsourcing Partner For Your Data Entry Needs

So one dilemma when looking to hire a data entry company is that if you search in google, you will find many data entry service providers, so you might of course ponder who to hire? One method to get an easy solution to this is ask yourself the following questions for the potential candidates whom you found from the preliminary search:

1) Does the data entry company provide the exact service I am looking for?

2) How trustworthy do they seem in terms of completing my project accurately?

3) Do they have a quality control department that will double check before handing me over the work?

4) What is my budget for the project and which data entry companies seem to be the best within that budget?

5) Do I have a location preference? Like would I prefer to possibly outsource my work to Bangladesh instead of India as its comparatively cheaper?

6) How stringent is their security to protect my data?

After you have done your primary research and selected a few potential outsourcing companies, discuss with them in detail about your needs and see how they will provide you with the solution. After detailed discussion and thorough thinking choose the one that you think will best suit to what you are looking for.

Some Concerns You May Have (And How To Address Them)

Many businesses are a bit reluctant at first to outsource offshore. Because you are hiring an entity that you are not physically overseeing, you might be pensive about their data security and their ability to do the work correctly in a timely manner. The best way to address these issues is to always research thoroughly on the potential companies in your list for hire and to discuss your concerns with them in detail. An outsourcing firm committed to provide its clients outstanding service, will acknowledge your concerns and give you detailed explanation on how they will be solving them in a straight forward manner.


Advantages Of Outsourcing Data Entry Services

The advantages to outsource these types of data entry services include:

  • Guaranteed Cost Reduction: Because you are hiring an offshore company who specializes in a data entry service, you operational costs will decrease 30-60%.

  • High Quality End Result: Because you are hiring experts in the field, it will ensure you that the service you need will be error free and accurate.

  • Timely Delivery of Service: All expert data entry companies will ensure that you receive the results within the deadline.

  • Reduction in document storage costs because you will be investing less on infrastructure development for these tasks in-house.

  • Reduction on Time Spent on Hiring and Training: Save thousands of man-hours by delegating the tasks to specialized people and avoid having to train them yourself.

  • One Stop Solutions: Most Data Entry companies provide a large array of services of this category and therefore you can simply hire one firm and have all your data entry needs taken care of.

  • 24/7 Service: Most BPO Data Entry companies will provide their services 24/7 so you can always have them work at your preferred time.

  • Scale-ability and Flexibility: Most Data Entry Outsourcing companies have the ability to scale up or down their operations depending upon your need. This means you don't have to worry about hiring and down scaling yourself and if will be the responsibility of your outsourcing partner

If you are interested to outsource your data entry needs to Bangladesh, some of the BPO firms that you may want to hire are:


2) TaskEater

3) My Outsourcing Ltd

4) ServicEngine Ltd

5) Data Path