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  • Writer's pictureSusmita Asad

Mailing List Compilation Services: In-House vs Outsourcing

Updated: Aug 23, 2023

Mailing list compilation services can be beneficial for a wide range of businesses that rely on email marketing to connect with their target audience.

With a well-compiled mailing list, businesses can launch highly targeted and personalized email marketing campaigns that can significantly increase their conversion rates. This is one of the services that comes with back office service solutions.

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Mailing List Compilation Service by ASL BPO

Companies with bulk leads often struggle to manage their mailing lists. Mailing list compilation service helps businesses in creating and managing mailing lists. This service collects contact information from various business campaigns.

Then, they use the compiled list for targeted email marketing, direct mail campaigns and other marketing strategies.

This is a very useful database for businesses looking to expand. ASL BPO has a 7 day free trial on mailing list compilation services. Keep reading to learn how this service works.

How Mailing List Compilation Works

Mailing list compilation involves gathering and organizing contact information for individuals or businesses that can be used for marketing or communication purposes. Here is how the process typically works:

Audience Capture

Target audience is a big part of mail list generation. You may select your targeted demographics based on age, gender, location, interest and many more variables.

The objective of targeting an audience before any campaign is to ensure that it reaches the right people. Once you are clear about who you wish to reach out to, plan your campaign channel.

Email Lead Generation

Lead generation is the most common campaign to collect email lists. The design of the campaign focuses on collecting contact information from the targeted audience.

For example, you will often see website landing pages showing pop up forms where you are asked to submit your contact information.

Also, many businesses have forms added to their contact us page. SEO, Social media promotions and email marketing is used to capture the leads and collect emails.

Mailing List Provider

A lot of providers like Mailchimp, Leadfeeder, OptinMonster,, AeroLeads etc provide email mailing list service. Look for a provider that suits your budget and requirements.

Mail Database

Once you have your mail list provider, get the mail database from the campaigns. Send the scrap data to your mailing list compilation service partner.

They will have a thorough research based on your provided database and synchronize them accordingly to reach out potential clients.

Services Included in Mailing List Compilation

mailing list compilation services

Mailing list compilation services typically include a range of activities aimed at creating a comprehensive list of email addresses Some of the key services included in mailing list compilation:

List segmentation: This part of service includes identifying the target audience. Building a list of email addresses and other contact information for individuals who meet specific criteria.

Data cleansing: Removing duplicate or outdated records is data cleansing. It helps to ensure that all the contact information is up-to-date and valid.

Data verification: Checking the accuracy of the contact information in the list

Email appending: Email appending is adding missing email addresses to the list by matching contact information against a database of known email addresses.

Custom data fields: Adding custom data fields to the list, such as job title or company name, to help personalize email marketing campaigns.

Opt-in management: Managing the opt-in and opt-out requests of subscribers and ensuring that all email communications comply with relevant laws and regulations.

In-House vs Outsourced Mailing List Compilation

When it comes to compiling a mailing list for your business, you have two options: do it in-house or outsource it to a professional service. Let’s explore the pros and cons of both options to help you make an informed choice.

Compiling Your Mailing List In-house

Compiling your mailing list in-house can be time consuming . It requires specialized knowledge and software. It can also be difficult to keep your list up-to-date and accurate. It may impact the success of your marketing campaigns. In house mail listing supported by virtual assistant services result in better outcomes.

Outsourcing Your Mailing List Compilation

Outsourcing your mailing list compilation on the other hand can save you time and resources, as you won’t have to dedicate internal staff to the task.

Additionally, professional mailing list compilation services have access to specialized software, which can result in a more accurate list.

However, outsourcing can be more expensive than compiling in-house, and you may have less control over the process and security of your data. It’s important to choose your partner wise if you consider outsourcing.

Factors to Consider When Deciding Whether to Compile in-house or Outsource

When deciding whether to compile your mailing list in-house or outsource it, there are several factors to consider.

  • Size of your mailing list

  • The complexity of your data,

  • Level of expertise required

  • Software required

  • Data security demands

If you have a small mailing list and simple data, compiling in-house may be a cost-effective option. However, if you have a large mailing list with complex data, outsourcing to a professional service provider may be the best choice.

Here’s The Few Things to Consider While Choosing Mailing List Services:

Industry Reputation: It's important to choose a mailing list service with a good reputation for providing high-quality and accurate data. Look for reviews and testimonials to verify track record.

Data accuracy and verification: Make sure that the mailing list service you choose verifies their data regularly to ensure that contact information is accurate and up-to-date.

Compliance: Ensure that the mailing list service you choose follows all relevant laws and regulations, such as GDPR or CAN-SPAM, to avoid any legal issues.

Price: Consider the cost of the service and whether it fits within your budget. Hire a mailing list virtual assistant from ASL BPO starting from $6/ per hour.

End Note

Get the maximum of your mail campaigns. Mailing list services can be a valuable tool for businesses looking to enhance their email marketing efforts, build brand awareness, and drive sales. Start yours today with an outsourcing partner.


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